Last updated: December 2025

PayWise HR Ltd (“we”, “our”, “us”) is committed to protecting your privacy and handling your personal information securely and responsibly. This Privacy Policy explains how we collect, use, store and protect your personal data when you visit our website or use our Payroll, HR and Administrative services.

We comply fully with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and all relevant privacy legislation.

PayWise HR Ltd
Providing Payroll, HR and Administrative Services to UK small and medium businesses.
Email: paywisehr@outlook.com
Phone: 07440 169482
Website: www.paywisehr.co.uk

We may collect the following information:

• Name
   
• Email address
   
• Phone number
   
• Business name and details
   
• Payroll information supplied when requesting support or a quote
   
• HR or administrative information when using our services
   
• Any additional information you send via email, contact forms or messaging channels
   

• IP address
   
• Browser type/device information
   
• Pages viewed
   
• Time spent on the site
   
• Cookies and tracking data (see Cookie section)
   

Where we provide payroll or HR services, we may process information such as:

• Employee names, addresses, NI numbers
   
• Salary, hours, holiday, absence, and employment data
   
• Bank details (for payroll processing)
   
• Disciplinary or grievance information (only when required)
   

We only process sensitive data when necessary and with lawful basis.

We use your data to:

• Provide payroll, HR and administrative services
   
• Respond to enquiries or provide quotes
   
• Communicate with you about our services
   
• Manage client accounts and service contracts
   
• Send updates or important service notices
   
• Improve website performance and user experience
   
• Meet legal, tax and compliance obligations
   

We never sell your data to third parties.

We rely on the following legal bases:

• Contract – to provide services you request
   
• Legal obligation – for payroll, HR and employment law requirements
   
• Legitimate interests – business administration, service improvements
   
• Consent – for marketing communications or optional website cookies
   

We may share data with trusted third parties where necessary, such as:

• Payroll software providers (e.g., BrightPay)
   
• HR platforms (e.g., CIPD HR Inform)
   
• Email or IT service providers
   
• External accountants (if required by you)
   
• Legal or regulatory bodies (only when required by law)
   

All third parties used by PayWise HR Ltd meet UK GDPR standards.

We take data protection extremely seriously.

• All systems are password-protected and encrypted
   
• Data is stored securely in the UK or GDPR-approved locations
   
• Access is restricted to authorised personnel only
   
• We maintain strict data retention and deletion procedures
   
• We review our security processes regularly
   

We only retain personal data for as long as necessary:

• Payroll and HR data: up to 7 years (legal requirement)
   
• Enquiry or quote information: 12 months
   
• Contract information: 7 years after service termination
   
• Website cookies: as detailed in our Cookie Policy
   

We securely delete data when no longer needed.

You have the right to:

• Access your personal data
   
• Request corrections
   
• Request deletion (“right to be forgotten”)
   
• Restrict processing
   
• Object to processing
   
• Data portability
   
• Withdraw consent at any time (where consent is used)
   
• Lodge a complaint with the ICO
   

Information Commissioner’s Office (ICO): www.ico.org.uk

For any requests, email paywisehr@outlook.com.

Our website uses cookies to improve your browsing experience and collect analytics data. You can accept or refuse cookies via your browser settings. A full Cookie Policy can be added if needed—just say and I’ll create one.

Our website may contain links to third-party sites.
We are not responsible for their content or privacy practices.

We may update this Privacy Policy from time to time.
The latest version will always be posted on this page.

For any questions or data protection requests, contact:

PayWise HR Ltd
Email: paywisehr@outlook.com
Phone: 07440 169482
Website: www.paywisehr.co.uk